CoachSys An easy to use and inexpensive solution to managing your bookings and fleet

The Quotes screen allows you to create Private Hire quotes and keep then separate from your day to day operations. Each quote is made up of several components. First of all you have the Quote Details which sets out the main elements of the booking. Next you have the Quote Parts which show the journey details for the booking. The Client details follow this and then the Pricing for the work. Finally there is the Dates which show in a calendar format the dates of the work. All of these are easily locatable on tabs and when you’re ready you can turn your quote into a firm booking with a single click. The Quotes screen works in a similar way to the main bookings screen.

To see a full size screen click on an image to the right of the text.

Details of each quote are entered on the Quote Details tab. At the top you select what type of work it is and then fill in the main details.

To make life even easier if you have an email response form on your web site the details from any email can be pasted directly into the system and a new booking can be instantly created (requires the response form to be formatted in a certain way).

Each quote is made up of parts. Each part is a journey from A to Z which can also pick up from B to Y and similarly set down. In the example a simple return with pick ups and set downs is shown.

Each part can also show the distance between the start and finish positions using Google Maps. Timings can also be calculated.

Address details sent by email can be pasted into the part without the need to type everything in.